Automate Hotel Accounts Receivable from Contract to Collection
Kaxpe intakes contracts by email, extracts billing details, updates trackers, schedules invoices from contract terms, and automates payment reminders so hotel finance teams protect cash flow without chasing spreadsheets.
Upcoming receivables
$186,240
Orchid Ballroom
Deposit 2
$18,400
Due in 4 days
Marina Resort Group
Final invoice
$42,900
Scheduled
Crescent Events
Advance deposit
$7,500
Reminder sent
Contract extracted
Grand Harbor Event Agreement
Deposit due
30% on signature
Invoice date
May 28, 2026
Reminder cadence
7 / 3 / 1 days
Approval
Finance review required
The AR drag
Hotel receivables break down in the spaces between sales, events, and finance.
Every missed handoff creates more manual work: deposits slip, invoices wait, follow-ups get delayed, and finance loses visibility into what cash should be coming next.
Manual contract review
Finance teams re-read event contracts, BEOs, and amendments just to find billing dates and deposit terms.
Missed deposit deadlines
Advance deposits get buried in inboxes, sales notes, and spreadsheets until cash flow is already behind.
Delayed invoices
Invoices wait on human handoffs, unclear ownership, and manual calendar reminders.
Spreadsheet tracking
Trackers become fragile sources of truth with stale dates, inconsistent statuses, and no audit path.
Unclear payment status
Teams waste time checking what is paid, unpaid, overdue, upcoming, or waiting for review.
Manual follow-ups
Payment reminders depend on memory, email drafts, and busy finance calendars.
Disconnected handoffs
Sales, catering, events, and finance often work from different records and different timelines.
No receivables visibility
Upcoming balances are hard to forecast before they become urgent collection work.
The operating system
A managed workflow that turns hospitality contracts into scheduled receivables.
Kaxpe creates a controlled automation layer around your inbox, documents, trackers, invoice timing, reminders, and AR visibility.
Contract lands in the inbox
A dedicated Kaxpe inbox receives PDFs, Word contracts, and related finance documents.
Billing details are extracted
The system identifies deposits, due dates, totals, client contacts, event dates, and billing notes.
Tracker and invoices update
Receivables trackers are created or updated, then deposit and final invoices are scheduled by terms.
Reminders and status stay current
Finance sees paid, unpaid, overdue, and upcoming balances with reminders and activity history.
Product capability
Everything finance needs to move from document chaos to receivables control.
The platform combines document extraction, scheduling logic, reminders, approvals, history, and finance visibility in one implementation.
Finance desk
Month-end AR queue
Master account deposit
Needs approval
Event final invoice
Scheduled Friday
Catering balance
Reminder pending
Group block invoice
Paid
Hospitality expertise
Built for the real world of hotel finance, not generic invoice automation.
Kaxpe is shaped around the daily pressure of hospitality AR: contracts, deposits, master accounts, event billing, sales handoffs, collections, and audit readiness.
How it works
A cleaner way to control hotel receivables.
Kaxpe keeps the experience simple for buyers: fewer missed deadlines, clearer status, faster follow-up, and a finance operation that feels more controlled.
Capture every receivable moment
Contracts, deposits, payment terms, reminders, and status updates move into one controlled workflow.
Keep finance ahead of deadlines
Your team sees what is coming due, what needs attention, and where collections should focus next.
Operate with a dedicated partner
Kaxpe helps shape, monitor, and refine the AR process as your property and billing needs evolve.
Managed automation
A complete accounts receivable solution with an operational team behind it.
Kaxpe combines modern automation, implementation support, process configuration, monitoring, and ongoing maintenance so the workflow keeps improving after launch.
Pricing
One straightforward subscription for hotel AR automation.
Automate contract intake, invoice scheduling, receivables tracking, and payment follow-up with one clear monthly price.
Hotel AR Automation
One monthly subscription for hotels that want a controlled, visible receivables workflow without managing disconnected spreadsheets and reminders.
- Dedicated contract intake workflow
- AR tracker automation
- Invoice and deposit scheduling
- Automated payment reminders
- Approval controls and activity visibility
- Monthly support
See how the $650 monthly subscription fits your hotel’s AR workflow.
Book Your DemoTrust and credibility
Professional automation for serious hospitality finance teams.
Kaxpe is designed to reduce manual work and protect cash flow with modern automation, secure workflows, scalable architecture, and operational support.
Hotel finance fluency
Built around real group billing, deposits, handoffs, month-end pressure, and AR ownership.
Cash-flow protection
Designed to reduce manual work, prevent missed receivables, and keep upcoming balances visible.
Controlled automation
Human review, secure workflows, and activity trails keep automation accountable.
Modern implementation
A capable team combines finance operations expertise, automation design, and implementation delivery.
Finance operations expertise meets modern automation design.
About Kaxpe
Kaxpe helps hotels modernize accounts receivable operations.
We are a finance automation company focused on hospitality teams that need cleaner intake, stronger invoice timing, fewer missed deposits, better collection workflows, and clearer cash-flow visibility. Our service is built to feel like a capable extension of your finance operation: practical, monitored, configurable, and grounded in the way hotels actually work.
See how your next hotel contract can become a scheduled invoice workflow automatically.
Request a focused conversation and our team will walk through your AR workflow, contract intake, deposit schedules, and the $650 monthly subscription.
Request a demo
Start with a direct conversation
Hotel AR workflow review
Tell us where your receivables process is getting stuck.
Include your hotel name and the biggest challenge with contracts, deposits, invoice timing, reminders, or collections. Do not email contracts, financial records, passwords, or full account numbers.
Request a Demo by EmailKaxpe will respond with next steps and scheduling availability.
A live booking calendar can be connected here when the verified Cal.com event link is available.
FAQ
Questions hotel finance leaders usually ask first.
The short version: Kaxpe augments your current systems, keeps human approval available, and can start from the documents and spreadsheets you already use.
No. Kaxpe is designed to sit around your current finance workflow and automate intake, scheduling, reminders, and visibility. Accounting system integration can be scoped during implementation.